1) STATEMENT OF PURPOSE
General Library Objectives
To assemble current information and accurate reference
services with organized collections, books and related educational
and recreational materials in order to promote an enlightened
citizenship and enrich personal lives.
To provide long-range plans for the development and expansion
of the library, competent staff, cultural programs, public
awareness, and to foster a climate for the appreciation of the
Services of the Library
Provide guidance and assistance for patrons and schools.
Cooperate with other libraries to strengthen library services
Provide free service to shut-ins on a biweekly basis.
Provide up-to-date technology services.
Initiate story hours, exhibits, programs, etc.
The mission of the
Atkinson Public Library is to serve the community as a resource for
information, entertainment, cultural opportunity, and educational
development, thereby enhancing and enriching the lives of users.
The Librarian and the Board, with
input from the Strategic Library Planning Committee
(Appendix A), shall develop
short-term and long-term plans, which include goals and objectives.
The Library’s development will be guided by these plans.
2) LIBRARY SERVICES
a.m. to 5:00 p.m.
a.m. to 6:00 p.m.
p.m. to 6:00 p.m.
a.m. to 5:00 p.m.
9:00 a.m. to 3:00 p.m.
a.m. to 3:00 p.m.
In order to check
out materials patrons must possess a library card. In order to use
the library computers children 5 – 18 years of age and their parents
must sign a “Request for Internet Access” form at the library in the
presence of library staff.
Audio Books, Puzzles, Cake Pans, DVD’s, Reference Materials, may be
checked out for 3 weeks. No circulation of the following:
Designated Reference Materials, Newspapers, Microfilm, Genealogical
Materials, or the latest edition of certain Periodicals.
The total number of items that may be checked out will be at
the discretion of library staff. New
patrons are limited to 3 items the first time they use their library
Phone calls and emails will be made to patrons who have
All library usage including Internet privileges may be
suspended if overdue books are not returned.
Patrons are responsible for the items they or their family
check out. Fines will not be assessed for overdue books.
Replacement costs will be charged for lost or damaged items.
Inter-Library Loan (ILL)
Resources that the
library does not own may be borrowed through the Nebraska Library
Commission Inter-Library Loan service. Loaning charges are posted.
Patrons are responsible for inter-library loan materials and must
make restitution to the loaning library for any loss or damages.
Patrons may use the computers/scanner with permission
of the library staff.
Children under 5 years of age are not allowed to use
the library computers.
Patrons may access
the Internet as outlined in (Appendix
Color copiers are available for patron use. Patrons are asked to
use library paper or get approval from Staff before using their own
paper. Fees are posted.
h) View Scanner
Patrons may utilize the view scanner
to view the newspapers available on microfilm. Fees for copies are
i) LCD Projector/LCD Screen
The LCD projector and screen are
available for rent (Appendix C).
The library may send
or receive faxes for patrons. Fees are posted
projector may be checked out weekly. Fees are posted
Ellison Die Cut Machine
Patrons may use the
library die cut machine. A free-will donation is accepted. Library
paper charges are posted.
Large items are
normally laminated on Thursdays; smaller items may be laminated
during regular library hours. The library is not responsible for
damage to articles during lamination. Lamination fees are posted.
The library serves
all patrons: young children, juveniles, young adults, adults, and
seniors, regardless of race, sex, religion, age, color, national
origin, ancestry, physical handicap or marital status.
Selection of Materials/Resources
The following types
of materials are basic to the library collection:
Books: The library shall provide a general circulation and
reference collection of books for adults, young adults, and
children, as well as large print materials for the visually
Periodicals: The library shall provide a collection of
current, general interest periodicals. Back files shall be retained
only as long as necessary to meet user demand.
Newspapers: The library shall subscribe to local and state
newspapers. The local paper shall be preserved on microfilm.
Non-Print Materials: The Library shall make non-print
resources, such as DVD’s, audio books, and compact disks available
to the public. Some formats of non-print materials may be provided
through other sources such as Overdrive.
Internet: The Library shall make the Internet available to
the public at no charge in accordance with guidelines provided in
Selection of materials will be a responsibility shared by the
Library Director, Assistant Librarian, Library Board, Patrons and
Guidelines for Selection
Library materials will be selected to meet the goals and
objectives of the mission statement. Books and other materials will
be selected for the advancement of knowledge, the education and
enlightenment of the people of the community, and the provision of
To build a collection of merit and significance, material
must be measured by objective guidelines. All acquisitions, whether
purchased or donated, are considered in terms of the following
Criteria for Selection
Authority and reputation of the author/illustrator/publisher
Clear presentation and readability
Favorable reviews found in newspapers, periodicals, and other
standard selection sources.
Up-to-date material, validity
Contribution to breadth of viewpoints on controversial issues
Artistic quality and/or literary style
Attention will be paid in developing each major area of
library materials in order to sufficiently serve all patrons.
All books that can be purchased with machine-readable records
(MARC) shall be purchased in this manner.
Adult and juvenile fiction shall be purchased in hardcover
Books will be organized according to the Dewey Decimal
Periodicals will be arranged alphabetically by title and
shelved in order by title.
Any requests to
censor library materials will be dealt with in the following manner:
Objections to various library materials shall be reported and
processed in accordance with directions contained in (Appendix
D). After obtaining appropriate professional reviews, the
Library Director will forward this form to the Library Board for
appropriate review and final action.
Parents/guardians will be responsible for the reading
material of their children.
Library Bill of Rights
The library abides by the Library Bill
of Rights from the American Library Association (Appendix
Weeding and Discarding
A program of systematic weeding will be carried out each year
by the library staff. Items that are no longer in demand, as
determined by the Library Director, shall be discarded or sold on
the used book sale. Worn or damaged items will be repaired or
withdrawn from the collection.
Special Collections (Gifts and Displays)
Gifts of books and other materials shall be accepted on the
condition that the Library Director has the authority to make
whatever disposition is deemed appropriate. Donors will be made
aware of this policy at the time of donation.
A receipt will be given to a donor stating the number of
items given; however, no value shall be assessed. Appraising of a
gift to the library for income tax purposes is the responsibility of
Monetary gifts will be accepted by the Library for deposit in
the Friends of the Library Foundation, Inc. account.
Acceptance of other gifts (money, real estate/property,
stock, art objects, portraits, antiques) will be at the discretion
of the Library Board.
Plaques, trophies, etc., representing various community clubs
and organizations will not be accepted for display.
Educational and cultural displays will be accepted, space
permitting, for short periods of time (Appendix
4) CONFIDENTIALITY OF LIBRARY
PATRON RECORDS/USA PATRIOT ACT
Library staff, by nature of their work, is placed in positions of
trust and, therefore, are exposed to or have access to information
that is considered confidential in nature. One of their most
important responsibilities is ensuring that confidential information
is not revealed to unauthorized persons. Circulation records and
personal information of library patrons are considered confidential.
If library staff are presented a
search warrant by court order or subpoena they should refer the
matter to the Library Director, or if unavailable the Library Board
Chairman or any Library Board of Trustee. A request for time to
consult the city’s legal counsel should be requested. The city’s
legal counsel should be present during the actual search of patron
records. The USA Patriot Act bars the institution from contacting
the individual to disclose that a search warrant has been applied to
their records. Court orders will be the only breach of patron
confidentiality (Appendix G).
DENIAL OF LIBRARY PRIVILEGES
Library privileges may be denied for
due cause. Such cause may be failure to return books, destruction
of library property, disturbance of other library patrons, or any
objectionable conduct on library premises as determined by library
This warning is posted in prominent
positions near copy machines and computers (Appendix
All incidents involving the library,
other than objections to questionable materials, will be documented
on (Appendix I) by library
staff and brought to the Library Board. The ambulance or 911 will be
called to handle accident/emergency cases when Library Staff feel
uncomfortable taking care of a situation.
Safety Procedures: No person shall engage in inappropriate
conduct on the premises of the Atkinson Public Library.
Inappropriate conduct shall include any individual or group activity
which is disruptive to others lawfully using Library premises or
otherwise inconsistent with activities such as reading, studying,
proper use of library materials, and other similar conduct normally
associated with a public library. The patron may be banned from the
library. Staff should handle the problem directly with the patron.
Staff should use their judgment as to whether the situation requires
assistance from another staff member. The police should be
contacted at 911 if the situation is severe or violent. An incident
report should be filed.
When visiting the library children 5 years of age and under must
be accompanied by an older responsible individual. The child’s
parent will be contacted if the child is left unattended for
extended periods of time.
Emergency Procedures: In case of inclement weather, which
prevents school from being held, the Library may also be closed.
Whenever possible, a staff member will open when weather permits.
The Director or staff in designee may announce closure on the radio
– KBRX and KGRD. The City Office should be notified of closure.
If the tornado siren has blown to take shelter, the staff and
any patrons will go to the basement and wait until the warning
In case of fire, library staff will report the fire and see to it
that all patrons safely exit the building as soon as possible.
In case of accident or sudden illness of a patron or library
staff; the remaining staff will dial 911 or the local hospital at
402-925-2811 for assistance. An incident report will be
completed by library staff and reviewed by the library board at
their next meeting.
The library board will prosecute any person caught stealing or
vandalizing library property.
To achieve the goal of excellent library service, the Library
Board accepts the responsibility to see that a public library
building is provided and maintained which will adequately meet the
physical requirements of modern, aggressive library service. Such
facilities shall offer to the community a compelling invitation to
enter, read, listen, and learn. The building shall fit an expanding
program of library services.
Drugs, Alcohol, Tobacco products or smoking is not allowed on
the library premises or in the library.
Carrying a weapon, a concealed weapon or any type of firearm
Inappropriate attire such as bare feet and bare bodies is not
allowed on library premises or in the library
No animals may be brought into the library unless service
Roller blading, skateboarding, and ball playing are not
allowed in the library or on library premises.
The Library Board of Trustees shall:
Employ a Library Director that will be responsible for the
administration of the library. The Director must complete a set of
4 Basic Skills Training Courses over a period of two years for
Public Library Certification. Hereafter it is expected that the
Director accumulate at least 45 hours from attending Continuing
Education Classes over a 3-year period.
Make all decisions regarding the employment and termination
of library staff.
Set staff salaries.
Budget money to pay for the Library Director’s membership in
the (NLA) Nebraska Library Association and the (ALA) American
Encourage staff to attend Continuing Education Classes when
the budget allows. Approve and reimburse expenses incurred by staff
and/or board members when attending Continuing Education Classes.
The Library Director shall:
Choose an Assistant Librarian and a Library Aid to ensure
basic library services are provided to the public during library
Choose Library staff members that are selected for employment
solely on merit, with due consideration of personal, educational,
and physical qualifications of training and aptitude for the
positions regardless of race, color, creed, age, or sex.
Advertise Library job openings in the local press.
Review library job applications and present recommended
applications to the Library Board for final selection.
See to it that all employees maintain a professional
Assure the board that non-essential personal visits and phone
calls to library staff during working hours should be kept to a
Offer staff a 15-minute rest period for every 4-hour period
worked and a 30-60 minute meal break for every 8-hour period
worked. For shifts of less than 8 hours, rest periods and/or meal
breaks will be adjusted accordingly. Library employees may be
required, at the discretion of the Library Director, to alternate
rest periods and meal breaks with other library employees on duty.
Rest periods will be taken in designated areas.
Attend monthly Library Board meetings, if possible.
Approve volunteer help, as well as court-appointed community
monthly financial operations is a responsibility of the
Board and the Director through funds from taxes, services, and
- No obligation
for Library funds or the expenditure of Library funds may be
made by any individual or Board Member without approval of the
Board of Trustees.
payable will be handled as below:
1. Bills and invoices will be initialed
and dated when received, have a voucher attached, then each one
reviewed and initialed by the Chairman and Secretary, or their
designee and approved by the Board of Trustees so they can be turned
over to the City Clerk for payment.
reimbursements will show odometer readings or total miles traveled.
3. The Director will provide an
Accounts Transaction Report (ATR) at each meeting for review. Upon
Board approval, the chairman and secretary will sign the report and
a copy will be attached to the account transaction report.
D. Petty Cash
will be kept on hand at the library of not more than $50. The City
will replenish the fund with proper presentation of receipts.
1. Taxable income from laminating will be accounted
Nontaxable income will be accounted as copies, faxes, donations,
book replacements, book sales, etc.
3. A weekly
log will be kept with monies in excess of $50 turned over to the
City Clerk weekly.
weekly reports will be made available to the Board at each meeting.
used books, and book replacement monies will be deposited in the
Library Grant account. All memorial and donation monies designated
by the donor will be deposited in the Friends of the Library account
according to Resolution 01-09.
1. The Chairman shall appoint a
minimum of two board members and the Director to a Committee in June
of each year to form a budget to be approved at the July meeting and
given to the City Clerk by August.
2. Cumulative budget reports will be
provided to the Board at each meeting as prepared by the City Clerk.
1. Whenever possible the Library will
support local merchants, on an alternating basis not favoring one
over another. General supply items may be purchased through the ESU.
2. Trustees shall not vote on any matter
if the vote may result in direct or indirect benefit to him/her or
their immediate family. Conflicts of interest will be handled
according to the City Employee Handbook.
3. The Board may advertise for bids for
is necessary by Library Board for Matching Fund Grants.
State Aid Funds are
received each year from the Nebraska Library Commission if the
library is accredited, has submitted needed reports to the
Commission, and meets Commission income levels. A bonus is received
if the library maintains an “Excellent” rating and funds are
12) MEETING ROOM
Ø Two ADA
accessible areas are available for use by the public and can be
scheduled through the Library Staff on a first-come first-serve
basis. To schedule an event contact the library staff.
activities will not be allowed anywhere on library property.
beverages, controlled substances, drugs, tobacco products, hazardous
materials, explosives, weapons, and firearms are not allowed.
(Weapons exception is granted to duly authorized law enforcement
Ø The Library is
not responsible for accidents, lost articles, or personal injury.
Ø Only assistance
animals are allowed, unless involved in a library-sponsored program.
Ø The meeting
rooms are available for use without regard to race, religion, age,
color, national origin, gender or physical challenges.
Ø Library needs
take priority and the Library reserves the right to make schedule
Ø Anyone using
the facility is asked to clean and straighten the room(s) as they
found them and to fill out a Continuing Education Rooms Checklist
Ø The person
making the reservation is responsible for set up, clean up, and
Ø Groups under 18
years of age must be accompanied by at least one adult per every
fifteen participants, unless it is a library-sponsored program.
Ø Any group
involved in selling products or services, or soliciting donations,
will be considered a commercial meeting and assessed rental fees.
Ø Any group may
be denied future use of meeting rooms if library policies are not
Ø Users are
responsible for damages to property and costs of cleaning or repair.
Ø Meeting rooms
are available at no charge by government agencies, educational
groups, and civic/service organizations.
organizations and social gatherings for individuals and/or families
will pay a fee of $50.00.
A. Conference Room
specifications may be found on (Appendix K).
Ø This room is
available only during regular library hours and must not interfere
with library activities.
Ø No food or
drink is allowed unless approved by the Director.
B. Continuing Education Rooms
Ø This area may
be divided into two rooms by Staff only.
may be found in (Appendix K).
Ø Food may be
served with clean up provided by the group using the room(s).
Ø The room must
be cleaned and returned to its original arrangement after each use
by following the “Cleaning Checklist” unless otherwise directed by
Ø For meetings
to be held after library hours arrangements must be made for picking
up the key before the meeting and turning it in after the meeting
along with the cleaning checklist.
Ø Any group that loses a key will be charged the entire cost for
re-keying the West entry door plus the cost of duplicating new keys.
13) TECHNOLOGY PLAN
Volunteers at the Atkinson
Public Library provide support services to paid staff and/or work on
special projects. Volunteers learn more about the library and its
place in the community and observe first hand the way the library
serves the community’s needs. Volunteers are expected to operate
within the stated policies and procedures of the Atkinson Public
Library. Volunteers are to be at the Atkinson Public Library at the
time agreed upon between the volunteer and the Librarian and conduct
themselves in a professional manner. If for any reason, the
volunteer cannot meet their obligation they need to inform staff of
the problem (Appendix M).
15) LIBRARY KEYS
Realizing there are certain
circumstances under which individuals and/or groups should have a
key to the Continuing Education Rooms and/or Library without having
to check out a key the day before a meeting, the following policy
has been established:
A. Authorization to retain keys to the entire Library as well as
access to interior doors. Keys to access interior doors may be made
available inside the library at some designated location: Staff(4),
City Police(1), Friends(1)
B. Authorization to retain keys to the Meeting Room only:
C. Keys to be distributed on an “as needed” basis at the
discretion of the Library Director: (4)
D. All keys will be stamped with a number and “Do Not Copy” at
the time of duplication.
E. Numbered keys will be issued, using Key Application Form
individual responsible for losing a library key may be charged the
entire cost of re-keying the entry door plus the cost of duplicating
and stamping keys for others who possess keys to that door.
Policy: This policy is in support of Article Six of the American
Library Association Bill of Rights which states: “Libraries should
make exhibit spaces available to the public they serve and should
make such facilities available on an equitable basis, regardless of
the beliefs or affiliations of individuals or groups requesting
their use.” (Adopted Jan. 23, 1980 by ALA Council).
Display/Exhibits: As an educational and cultural institution, the
Atkinson Public Library welcomes exhibits and displays of interest,
information and enlightenment to the community. Displays of
handiwork, historical material, nature study, or any other material
deemed of general interest may be exhibited. The Library Board
reserves the right to reject any display or item, which in their
judgment is illegal or which may interfere with the normal operation
of the library.
and Liability: The Library assumes no responsibility for the
preservation, protection, possible damage or theft of any item
displayed or exhibited. All items placed in the Library are done so
at the owner’s risk.
Disclaimer: The utilization of exhibit/display space by any group or
individual shall not imply endorsement or approval by the Atkinson
Public Library. A disclaimer will be completed by any person or
group desiring to display/exhibit in the library. Such disclaimer
shall appear in the display/exhibit area on a card, together with
information as to who prepared the exhibit and who to contact for
information. Appendix O
Designated Areas: Areas available for the public for displays and
exhibits are: tops of designated bookcases in the main library area,
the Heritage Room, the McKee Room and the Continuing Education Room
under certain conditions/restrictions.
· The exhibit areas may be reserved for use by educational,
cultural, civic, and governmental groups when no admission charge is
· Organizations or individual sponsoring an educational
program of a non-profit nature will be permitted to use the exhibit
areas, provided such exhibits are open freely to the general public.
· Purely commercial use of the exhibit space is prohibited.
· The Atkinson Public Library Board of Trustees and staff
encourage visits by young children and it is our desire to make this
important visit both memorable and enjoyable for the child.
· Materials to be added to the permanent collection of the
Atkinson Public Library may not be displayed, except as prescribed
by the Library Board of Trustees. The Library Board reserves the
right to reject any or all donations.
· Each individual or group desiring to display/exhibit will
be required to complete a Display/Exhibit Request Form Appendix O,
kept at the Circulation Desk.
· Reservations may be taken up to 12 months in advance, and
are booked on a first-come, first served basis.
· No exhibit may be on display for a period exceeding 60
days and no group may reserve exhibit space more than twice in one
calendar year without prior approval by the Library Board.
· Cancellations must be received at least one week in
· The Library Board of Trustees may restrict viewing hours
for special exhibits.
· All handiwork shall be submitted ready for exhibit. The
Library will furnish construction paper, letters, or other
supplies. Adhesives and nails may not be applied to the walls.
· The Library staff will not provide assistance in setting
up or taking down displays
· Individuals and organizations using the facilities shall
leave it neat, clean, and in orderly condition.
· Displays will be removed at the previously agreed upon
· Items displayed at the Atkinson Public Library shall not
be marketed for sale.
for Reconsideration: Materials will not be proscribed because of
partisan or doctrinal disapproval. The Library will not censor or
remove a display, exhibit, or item because some members of the
community may disagree with its content. Individuals who object to
a particular display, exhibit, or item may submit a Request for
Request for Reconsideration in writing to the Board of Trustees.
The Board of Trustees will respond in writing to all such
reconsideration requests. Should a complainant wish to pursue the
complaint, he/she may request a hearing before the full Library
Board at its regular meeting. All correspondence regarding a
reconsideration request should be addressed to the Board of
Trustees, Atkinson Public Library, POB 938, Atkinson, NE 68713.
In addition to policies prescribed in the City Employee
Handbook for the completion and submission of timesheets, the
following policies will apply for all library employees:
Completion of Timesheets
Timesheets of all library employees will accurately
record the time they begin and end their work. Timesheets will
be signed by employee.
Lunch periods of at least 30 minutes for all library
employees are required for each 8-hour period of work unless
there is an emergency situation that precludes taking a lunch
Certification of Timesheets
The Certifying Official for the Library Director and
other staff shall be the Chairman or the Secretary.
C. Hours of Work
The Library Board establishes the hours of work for the
Based on the library open hours established by the Board,
the Library Director determines the hours of work for other
library employees, Experience Works employees, community service
employees and volunteers. The Library Director ensures that no
part-time employee works more than 39 hours per week.
The Library Director will provide a copy of the timesheet
to the Board.
Approved hours of work for the Library Director position
Hours of work for the Library Director will be adjusted
to accommodate monthly meetings of the Board of Trustees and the
Friends of the Library Foundation, and emergency staffing
The Library Director position is designated as NONEXEMPT
under the Fair Labor Standards Act (FLSA). Consequently, all
work in excess of 40 hours per week by the Library Director must
be approved by the Board of Trustees in advance or as soon as
All approved work in excess of 40 hours per week
performed by the Library Director shall be considered
Compensatory Time Worked and shall be compensated with
Compensator Time Off at the rate of 1.5 hours for each 1 hour
worked to the nearest one-fourth (1/4) hour.
Compensatory Time Worked must be issued within 4 pay
periods after the pay period in which it was worked unless the
Board of Trustees grants a longer period.
18. Board Notice of Meeting and Agenda Acknowledgement –
Appendix A – Strategic Plan
Appendix B - Internet Access Policy
Appendix C – LCD Projector & Screen Policy
Appendix D – Objection to Library Materials
Appendix E – Library Bill of Rights
Appendix F – Display/Gift Policy
Appendix G – Nebraska Laws Pertaining to Library Operations
Appendix H – Copyright Warning
Appendix I – Incident Report Form
Appendix J – Continuing Education Room Checklist
Appendix K – Meeting Room Specifications
Appendix L – Technology List
Appendix M - Volunteer
Appendix N – Key Application Form
Appendix O – Display/Exhibit Form
Appendix P - Board Meeting/Agenda Acknowledgement Form
Strategic Library Planning Committee
To work with the WH preschool, St.
Joseph preschool, Headstart, and the local daycares. The
library will go there to do storytelling and to take baskets of
Web Page – Switch to WordPress
Keep Technology Current
Host more young adult programs
Purchase mini scrapbooking die-cut
machine and dies.
Purchase round tables for meeting room
Purchase Ipad/Ipod, flat screen tv for wii
Display racks for art exhibits and
Bench for northeast area
Recreation/Special Interest Center
Continuing Education Center
Genealogy/Local History Center
Continue to Host